The Youth Council of the Luzerne Schuylkill Workforce Investment Board, Inc. (WIB) is seeking qualified providers to operate literacy programs for youth ages 5-18 and qualified by TANF guidelines. A special focus of this funding is on elementary literacy programs for grades K-6. The programs intent must be to address youth reading below grade level. Pre and post assessment measures are required. This solicitation covers the period from 2/4/11 - 6/30/11.
Below are the minutes from the January 10, 2011 Pre-Proposal Bidders Conference:
Youth Council of the
Luzerne/Schuylkill Workforce Investment Board
TANF Youth Services
Pre-Proposal Bidder’s Conference Agenda
Monday, January 10, 2011
1:00 PM – 3:00 PM
Luzerne/Schuylkill Workforce Investment Board
Phoenix Building
22 E. Union Street, Suite 115
Wilkes-Barre, PA 18701
and the
PA Careerlink® Schuylkill County
203 Arch Street
Pottsville, PA 17901
I. Welcome and Introductions
II. Purpose of Pre-Proposal Bidder’s Conference
III. Request for Proposal Schedule/Timeline
IV. Request for Proposal Highlights
V. Break
VI. Questions & Answers
VII. Closing Comments/Adjourn
I. Welcome and Introduction
Good afternoon, my name is Lucyann Vierling. I am the Executive Director of the Luzerne/Schuylkill Workforce Investment Board. I am also accompanied this afternoon by Marla Doddo and Julie Davis staff to the Board. I would like to take this opportunity to welcome all of you to the pre-proposal bidder’s conference. As noted on the agenda, the meeting will start at 1:00 PM and end promptly at 3:00 PM. As you can see from reviewing the agenda, we do have quite a bit of information to cover. At no point in time will any questions be addressed other than those submitted in advance of this meeting. In other words, no questions will be asked from the floor. If you have additional questions, please submit them on the form that was handed out with the agenda. Procedures for answering those questions that were not asked in advance will be discussed later in this meeting.
For record, may we have roll; Lucyann Vierling, L/S WIB, Inc.; Marla Doddo, L/S WIB, Inc.; Patti Lenahan, L/S WIB, Inc; Ashley Altazilla, IU18; Joe DeLucca, IU18; Kim Sutter, IU29; and Barbara Narako, IU29.
II. Purpose of Pre-proposal Bidder’s Conference
The purpose of this pre-proposal bidder’s conference is to provide you background information and other information necessary to properly submit your bid for the request for proposal.
As we outlined in the Introduction Section of the Request for Proposal, the Luzerne/Schuylkill Workforce Investment Board is soliciting Request for Proposals (RFP’s) from contractors to provide TANF eligible youth.
The successful bidders propose to impart comprehensive services to address the needs of TANF eligible youth as required under the Workforce Investment Act.
III. Request for Proposal Schedule/Timeline
The following is the timeline guide for the procurement of services and activities for Program Years 2010 - 2011 (February 4, 2011 to June 30, 2011).
Public Notification & RFP Issue Date - December 29, 2010
Pre-Proposal Conference - January 10, 2011 starting at 1:00, Concluding at 3:00 PM
Proposals Due Date/Time - January 14, 2011 at 12:00 noon
RFP Committee Mtg. to Review and Select bidders - January 17-21, 2011
YC Approval of Recommendations - January 25, 2011
L/S WIB Approval - February 2, 2011
Notification of Awards - February 3, 2011
Programs Start Date/End Date - February 4 through June 30, 2011
IV. Request for Proposal Highlights
It is very important to point out the mandatory requirements. They include:
1. All proposals must be received as indicated by the above date, time and location. Late proposals will not be reviewed.
2. The narrative and fiscal sections must be submitted in separately packaged and sealed envelopes.
3. The proposal must be submitted in an original plus four (4) complete copies.
4. The original and all copies must contain original signatures in blue ink.
Late proposals will not be considered.
Proposals must be mailed or hand delivered to the following address in order to be considered:
Luzerne/Schuylkill Workforce Investment Board
Phoenix Building
22 E. Union Street, Suite 115
Wilkes-Barre, PA 18701
General Information
Successful bidder(s) will be awarded contract(s) commencing with the period February 4, 2011 to June 30, 2011.
Policy Regarding Request for Proposal
The WIB is issuing this RFP. However, this does not obligate the WIB to make an award as a result. The application resulting from these instructions does not commit the WIB to pay for any costs incurred in the preparation of this RFP or for any monies spent prior to an award. This RFP is not an offer. Applications that may be approved are not guaranteed funding since the funding of programs is contingent upon the availability of funds from the Commonwealth of Pennsylvania.
The WIB reserves the right to accept or reject any or all proposals submitted, to negotiate with all proposing contractor(s) on any or all provisions including costs of the proposals received, or reject any part of the proposals submitted. The WIB reserves the right to change any of the enclosed specifications as required by the United States Department of Labor or the Pennsylvania Department of Labor and Industry.
A public or private, for-profit or non-profit entity, community-based organization (CBO’s), faith-based organization or other entities with the capacity and capability to provide the requested program(s), services and/or activities may respond to this RFP.
Proposing contractor(s) shall disclose in their submissions any possible conflict of interest arising out of personal or business relationships with the WIB members or the Boards of County Commissioners.
The WIB is prohibited from awarding a contract to a contractor who is excluded from federal procurement or non-procurement programs by the U.S. General Services Administration. The WIB is prohibited from awarding a contract to any party disbarred, suspended, or otherwise excluded from or ineligible for participation in Federal Assistance Programs in accordance with the USDOL regulations at 29 CFR Part 98 or debarred by the Commonwealth of Pennsylvania.
Funding is not guaranteed to contractors since funding for all programs is dependent upon receipt of money from the Commonwealth of Pennsylvania, Department of Labor and Industry and/or other federal or state funds.
Available Funds
For budgeting purposes, potential bidders should use the following funding estimate for the period February 4, 2011 through June 30, 2011:
TANF Youth Services
Luzerne County-$204,000
Schuylkill County-$96,000
Required Proposal Information
Proposals must be submitted in the designated format to ensure conformity during the evaluation process. Failure to abide by this policy may result in the rejection of your proposal. The RFP packet contains two sections: Part A General Information and Instructions, and Part B Request for Proposal Packet/Forms. Failure to submit a complete proposal and/or respond fully to all requirements may cause the entire proposal to be rejected.
Narrative Items
1. Proposal Cover Page
2. Proposal Response Checklist
3. Executive Summary
4. Organizational Capacity
5. Past Performance
6. Program/Service Design
7. Program/Service Delivery
8. Staffing Plan
9. Fiscal Capability
10. References
11. Attachments
Financial Items
1. Payment Schedule
2. Financial System Criteria
3. Line Item Budget/Leveraged Matching Funds Chart
And, of course, Assurances and Certification forms, personnel policies, and insurance requirements as outlined in the RFP must also be submitted.
V. Break
We will now take a break so that answers to the questions you have posed on the sheet we handed out with the agenda can be formulated.
VI. Questions and Answers
No questions submitted for pre-proposal conference.
In the event we are not able to answer all the questions we received, a written summary of all questions posed, and the responses to them, will be posted, along with the minutes of the pre-proposal bidder’s conference, on the Luzerne/Schuylkill website (www.lswib.org) by 12:00 noon January 11, 2011.
At this time we will review the questions submitted and the answers received.
-No questions were submitted.
VII. Closing Comments/Adjourn
Thank you very much for attending the pre-proposal bidder’s conference. We hope our comments have been helpful and we look forward to your bid submissions for this very worthwhile project.
